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Should You Empty the File Cabinets Before an Office Move?

May 25, 2023 by CRS Corporate Relocation SystemsCorporate Moving

Office relocations often involve many heavy objects, from desks and chairs to filing cabinets. If you keep your records organized in cabinets, you may not want to take them all out for your move. However, doing so can help protect your files and your furniture. Therefore, we recommend fully or partially emptying filing cabinets before your office move.

Our professional team at CRS Moving & Storage understands the importance of keeping your filing cabinets, records, and other items safe during your move. Therefore, we provide complete moving services, including packing materials, so that you can have a stress-free experience. Because every move is different, we will work with you every step of the way to create a unique plan based on your needs and let you know what filing cabinets need to be completely or partially emptied.

Do You Always Have to Empty Filing Cabinets Before an Office Move?

We often recommend completely emptying filing cabinets before an office move. This is especially important for wide cabinets, which often have a lightweight structure. Therefore, leaving any files in them could cause the frame to bend, leaving the cabinet unusable after transport. However, we generally go by the following rule of thumb: 

  • The bottom three drawers can stay loaded
  • The fourth and fifth drawers from the bottom must be emptied and packed to move

Our team guides you through every step of the moving process, including the planning stages. During this time, we can review what cabinets you have and if they need to be emptied or if they can remain full. In addition to preventing damage to your files and cabinets, emptying your units allows you to go through your records and get rid of anything you don’t need. This can help save space and make your new office less cluttered. 

How to Organize Office Files for Your Relocation

If you do need to empty your filing cabinets before your office relocation, you may not know the best way to pack and organize them for transport. Our skilled and knowledgeable team suggests the following strategies to make the process as straightforward and stress-free as possible:

  • Removing your files in order and labeling them with which cabinet they belong in will help you arrange the files properly when you move into your new office.
  • Choosing the right boxes is crucial when packing files, as they protect them during the moving process. We can help you organize your records in these boxes so they don’t shift or get damaged in transit.

While removing files from cabinets can seem like a straightforward process, it can be a time-consuming task that takes away daily business matters if you choose to handle it alone. Our well-trained team provides complete packing services and solutions, including reusable crates and other supplies, so you and your team can focus on business matters throughout the move.

Speak With a Highly-Qualified Professional at CRS Moving & Storage About Your Office Move

Files and records are often an important part of keeping your business organized. However, if you have to relocate, you may have to remove these records from their cabinets so nothing gets damaged in transit. With the help of a professional moving team, you can pack these items to prevent slipping and make the unpacking process easier. 

At CRS Moving & Storage, we have over 25 years of experience working on moves of all sizes and types, so we have the skills and knowledge to take on any challenge. Our fully licensed and insured movers strive to give you a customized and seamless transition to your new office, as we have for thousands of businesses. To learn more about the moving process, call us at (718) 424-6000 or fill out our contact form to schedule a free consultation.

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