After a corporate move, you need to update your new address in eight places: official records, online listings, your phone number, bank and credit card accounts, your website and social media, ads and marketing materials, clients and vendors, and industry associations. Doing this promptly keeps your mail, payments, and customers reaching the right place instead of your old office.
Settling into a new space takes time, and remembering every place that holds your old address can be challenging. Our trustworthy team at CRS Moving and Storage provides high-quality, hands-on, full-service commercial moving, and we can also help you work through the updates that follow your relocation. If you have not yet told your contacts about the move, start with our guide on how to announce a business relocation.
What Do You Need to Update After Your Business Relocation?
Keeping everyone in the loop on your new address is essential. You do not want to cause confusion or have someone show up at the wrong office, and consistent information across every channel helps people find you. After relocating your business, update the following.
1. Official Records and Mail
Start with the records that affect taxes, permits, and legal notices. Businesses with an Employer Identification Number use IRS Form 8822-B to notify the Internal Revenue Service of a changed business mailing address or business location, and the IRS notes that a change in your responsible party must be reported within 60 days. Let your State Department of Revenue and your local government know about the move as well, so you receive tax information and your permits and certifications stay current.
Mail forwarding is the next step. The federal government’s guide to changing your address explains how to submit a change with the Postal Service at USPS.com/move and notes that you do not need to pay a separate company to do it. Forwarding is temporary, so you should still update your address directly with the senders that matter most, including insurers, licensing agencies, and tax authorities.
2. Online Business Listings
Updating your business address everywhere can be time-consuming, but it is necessary to keep your address consistent. A good way to start is by searching for your business online and noting every place the old address still appears. Check your Google Business Profile, Bing, Yelp, Yahoo, your local Chamber of Commerce, and any industry directories.
Consistency matters because customers often rely on these listings for directions. An outdated map pin or listing can send visitors to your old office, so treat these updates as a priority rather than an afterthought.
3. Your Phone Number
If you can, try to keep your current phone number to make the relocation easier on everyone. If you have to change numbers, make sure you can keep your old one active. Doing this allows you to forward calls to your new number and lets callers know about your new location.
4. Bank and Credit Card Accounts
When you change corporate locations, let your business’s credit card company and bank know in order to prevent fraud and missed statements. It is also important to check any automatic payments tied to your company credit card to make sure they still go through after you update your business address. Review the billing addresses on vendor and subscription accounts at the same time.
5. Website and Social Media
Your website is often the first place clients look for your address, so update your contact page, footer, embedded map, and email signatures right away. Social media is also one of the best places for clients and customers to get information about your business. Update the address and phone number on every account after the move, and consider posting a short note about the move to keep everyone informed.
6. Ad Campaigns and Marketing Materials
If you run advertising campaigns that focus on local markets and demographics, update them with your new business address so ads direct people to the correct location. Then review the rest of your marketing materials, since customers and clients may reference them for your address. Common items to update include:
- Print items: Business cards, brochures, posters, and mailing materials.
- Digital items: Newsletters and email signatures.
- Physical presence: Signage at your new location.
Updating these items keeps your new location visible everywhere your customers might look for it.
7. Clients, Customers, and Vendors
It is essential to inform your clients, customers, and vendors of your company’s move so they can reach you at the correct office. You can do this with an informative email, a pop-up window on your website, a note on invoices, or a postcard in the mail. These methods help spread the word of your relocation while adding a personal touch to your communication.
Our post on who you should notify when relocating your NYC business offers a fuller list of the contacts to reach, and our guide on how to coordinate an office move shows where these updates fit in the overall timeline.
8. Industry Associations
Industry trade groups provide useful information that could affect your business, so update them with your new address. With your new location on file, they can keep you informed about legislation that affects your company, leads, and other credentials. This also keeps your membership and certification records accurate.
Finish Your Updates and Review the Move
Work through the updates in order of impact: official records and banking first, then online listings and your website, then marketing materials and associations. Keep a simple tracking list so you can confirm each update is complete, and search for your business again a few weeks after the move to catch any old addresses you missed.
Once the updates are done, take time to review how the move went. Our guide on how to conduct a post-move evaluation can help you capture what worked and what to improve.
Contact CRS Moving & Storage Today to Plan Your Corporate Move
When relocating your business, you deserve a moving company that handles all aspects of the process. Our professional team helps with everything from budgeting and packing to transporting and organizing, so you can transition to your new office in a cost-effective way. CRS Moving & Storage was founded in January 2002 and has spent more than two decades providing full-service relocation for companies of all sizes.
Our New York team strives to give you a successful move that helps your business thrive. To start planning your corporate move, fill out our contact form today.
Frequently Asked Questions About Updates After a Corporate Move
How soon after moving should I update my business address?
Start as soon as the move takes effect, beginning with official records, banking, and mail forwarding. Then update your online listings, website, and social media so customers are not sent to your old office. Many businesses prepare their address changes in advance so they can submit them on move day.
Do I need to tell the IRS when my business moves?
Businesses with an Employer Identification Number use IRS Form 8822-B to report a changed business mailing address or business location. The IRS states that a change in the responsible party must be reported within 60 days. Your tax advisor can confirm which filings apply to your business structure.
How do I forward my business mail after a move?
You can submit a change of address with the Postal Service at USPS.com/move, choosing the business option, or at your local post office. The federal government advises that you do not need to pay a separate company to do this. Because forwarding is temporary, also update your address directly with important senders such as insurers, licensing agencies, and tax authorities.
Where should I update my business address online?
Update your website, your Google Business Profile, Bing, Yelp, Yahoo, your local Chamber of Commerce, and any industry directories that list your business. Search for your business name to find places where the old address still appears. Keeping your address consistent across these sites helps customers find the correct location.
Should I keep my old phone number after moving?
If you can, keeping your current number makes the move easier for clients and customers. If you have to change numbers, keep your old number active so you can forward calls to the new one. Forwarded calls also give you a chance to let callers know about your new location.