Are you planning on moving your business to a new location? Changes to an address can present a number of challenges to a company, whether that means relocating or establishing a new virtual address. In order to avoid any inconveniences, it’s important to notify all key agencies and listings before moving.
Everyone who has ever moved knows it can be a pain to update your address. Changing your business address is no easier, unfortunately. Whenever you relocate your business, you need to make sure your address is updated everywhere it is listed so you can be found by clients, customers, vendors, and service providers.
Entities You Should Notify When Moving Businesses in NYC
The following checklist will guide you through all the places you need to update when your business moves.
Internal Revenue Service (IRS)
Relocating to a new address should be reported to the Internal Revenue Service (IRS) immediately. Ensuring federal tax documents reach your business whenever possible and keeping your tax information current with the government is critical.
In order to change your address with the Internal Revenue Service, you will need to fill out Form 8822-B-Change of Address and mail it to the address outlined on the form. This form is available on IRS.gov.
Secretary of State
Depending on how your entity is structured, there are different procedures for amending your organizing documents, such as your Articles of Incorporation or Articles of Organization. Additionally, you will need to change your business address on your state licensing.
For information about what you need to do to change your mailing address, contact the Secretary of State’s office (fees may apply). Keep in mind that even if you plan to work from home or use a virtual business address, you still may be required to change your address with the Secretary of State.
Business Financial or Credit Accounts
All financial accounts should be updated with the new address of your company. Bank accounts, merchant accounts, investment accounts, as well as any lenders or financial institutions you have a business loan or credit line with fall into this category.
Additionally, you need to notify any vendors, suppliers, retailers or service or utility providers with whom your business has accounts. By doing this, you’ll not only ensure that important documents arrive on time, but you’ll also prevent fraud. Furthermore, you will need to cancel all utility contracts at your old location and update them at the new address, such as electricity, interest, pest control, and trash removal.
US Postal Service
Although it may seem obvious, the US post office is one of the most important places to change your address. When you notify the post office of a change in your business address, you can be sure that you will receive all mail, including mail that is still being sent to your old address after you have relocated.
State Department of Revenue
Be sure to notify the state department of revenue about your changed business address so that they know to which address to send sales tax, state income tax, and other tax-related information. If you are moving within the state, this won’t affect you. However, if you are moving out of state, you must contact your old state’s department of revenue to close your account and contact your new state’s department of revenue to open your new account.
City, County, or Town Government
Any local licenses or permits you hold will require an updated business address from the city, county, or town in which they were issued.
Website, Directory Listings, and Social Media
If your business moves, your website and any local directories will need to be updated. As you move, it’s imperative to keep your local citations current. If you have inconsistent information, such as a non-consistent address across numerous websites, your local ranking could suffer.
Similarly, any social media accounts that contain your business’s information will need to be informed of your address change. You can easily update your company’s social media accounts by logging in and making the appropriate changes.
Full Package NYC Commercial Movers
Although this list covers some of the major listings, there may be others you need to update depending on your business contacts and relations. If you neglect to inform the right parties or places of a change in your business address, you may not receive crucial notices, invoices and correspondence.
At CRS Moving & Storage, we understand that changing offices can be a challenge. The first step toward a smooth office move is having a checklist of essential items that will ensure your move runs smoothly and working with a professional NYC office moving company to guarantee this happens. Interested in learning more about our commercial moving services in NYC? Call 718-424-6000 or complete our contact form today