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Best Ways to Coordinate an Office Move: Step-by-Step Guide

October 11, 2022 by CRS Corporate Relocation SystemsCorporate Moving

There is a lot to balance when planning an office move. You have to coordinate details, hire a moving company, and figure out a budget, all while keeping your business running smoothly. This process can be overwhelming, but you do not have to go through it alone. We are here to help you plan your move from start to finish, allowing you to focus on your company.

Our professional team at CRS Moving & Storage has provided New York City businesses with top-notch, complete-package moving services for over 25 years, so we know what it takes to plan a successful move. We can move your company anywhere within the continental U.S., regardless of size or scope. We understand it can be challenging to figure out where to start, so we are here to help you find the best path forward for your relocation.

5 Steps to Take to Organize a Successful Office Relocation

Moving offices can take months to plan, as you have to find the perfect location and develop a detailed schedule with your entire team. The following tips can help you have a seamless office relocation with less stress:

Organize Documents

One of the first things you should do when planning an office relocation is gathering and organize the necessary documents. These can include insurance records, contracts, and other agreements. This prevents any important information from getting lost. You can keep these documents organized digitally or in a physical file folder.

Discuss Moving Needs With Your Team

It would be best to inform your employees about the move early in the process so they can be involved and contribute what they want to look for in a new space. You can do this via digital communication or hold a meeting to discuss the following information:

  • The date of the move
  • The new office location
  • Important features of the new space
  • Reasons for the move
  • Anything they need to do to prepare for the move
  • What they can expect in the coming months

After the meeting, you can get feedback from your team on anything they would like to see in the new office. This helps ensure the new space is perfect for your employees and will also help to make sure the process is more efficient.

Think About Budget

Another critical element of planning an office relocation is your budget. We understand this can be a daunting task, so our team can coordinate a budget analysis session with you to go over your move’s logistics and devise a customized plan to provide all services you need in a cost-effective manner.

Keep Your Employees Informed

Throughout the planning process, you should keep your team up to date. You can do this through email, a newsletter, or regular meetings. We provide project management services, so we can assist you in providing these updates and sharing progress with your team as well. We want to ensure your employees stay productive and involved during the relocation so your business can continue to run smoothly.

Hire the Right Moving Company

Choosing the right moving company is a significant part of the relocation process. Doing this research can take some time, so you should start thinking about this early on to make sure the movers are available for your ideal moving time. CRS Moving & Storage is a full-service moving company that provides the following services:

  • Project management
  • Inventory tracking
  • Warehouse storage
  • IT Relocation
  • Systems furniture
  • New furniture installation
  • E-waste management
  • Packing services
  • Furniture disposal
  • Transportation

We also use our own trucks, further minimizing the need for outside vendors. When looking for movers, you deserve a team that will help your business grow and set you up for success in your new office.

Coordinate Your Office Move With NYC Movers at CRS Moving & Storage

Taking on the challenge of an office relocation is not easy. With so much to coordinate, it can be difficult to stay organized and know the best steps to take. With the right moving company, you can reduce your stress knowing a trustworthy team is ensuring your office move goes well. We are always prepared to take on any move to any location, no matter the size.

With over two decades of experience, our knowledgeable team at CRS Moving & Storage has the skills, tools, and resources to meet all your moving needs. We also offer a free planning session to review your moving needs and other details. To start planning your office relocation, call us at (718) 424-6000 or fill out our contact form.

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