Over time, a business builds up an inventory of IT equipment, paper files, employee belongings, and furniture. No matter what type of business you’re involved in, picking up and relocating is no easy task.
Whether you’re planning on moving your business across the state or around the corner, you need to be organized from the start.
To help you get started, let’s look at a few simple packing tips that you can use to simplify your move to a new office.
Create a Move Plan
Moving a business requires logistical planning. The best tip is to create a detailed plan for your move. Give each employee packing responsibilities and designate jobs for moving day. As part of the plan, create an ideal timeline for packing and unpacking, as well as a list of what everyone will need to keep unpacked to perform essential functions of their jobs.
Put “Packing Time” Into Your Calendar
Just because you’re moving to a new office doesn’t mean business is going to stop – nor would you want it to. To execute an office move without ruining your bottom line, it’s essential to schedule packing time into your calendar. These are a few ways you can incorporate packing time into a regular day:
- Schedule 1 hour to pack first thing in the morning and 1 hour at the end of the day
- Schedule shifts during the week for each employee to pack their office/files
- Schedule 20-minute power-packing sessions in between meetings
If you have a regular busy schedule or work in an office where clients are always present, you might need to get creative with your moving schedule. Remember, it doesn’t matter when you schedule the time to pack, as long as you do it.
Set Aside What You Still Need for Business
When you start packing, it’s essential to designate an area for things that need to be left out until moving day. Some examples of essential items include:
- Computers/Phones/Electronics
- Current client files
- Office supplies (pens, paper, etc.)
- Desks and chairs
To make the move as smooth as possible, it’s best to know what you need to keep out until the last possible minute. Packing is an ideal time to eliminate clutter and get rid of what you don’t need, including outdated resources and files.
Label Furniture and Boxes By Location
Creating a plan for unpacking is just as important as creating a plan for packing. There’s nothing worse than arriving at your new office location and realizing you don’t know where anything goes. Before your move, label all of your furniture, supplies, and other boxes with their designated new location. Include the name or number of the room as well as any other important details, such as the contents of the box. Some of the most organized movers also label their boxes with numbers to indicate their unpacking order. This helps get the most essential items unpacked quickly so you can get back to business as quickly as possible.
Hire a Professional Moving Company to Lead The Way
Even with all of the best moving tips, packing and moving an office is still overwhelming. That’s why you need a professional moving team like CRS Movers on your side. CRS Movers offers expert-level corporate moving and storage services for businesses of all sizes. For more than a decade, we’ve been committed to making every move seamless from start to finish. If your New York business is planning a move, we want to be there for you every step of the way. Call our office at 718-424-6000 for your free consultation or fill out our online contact form today. Whether you need one mover or a significantly larger team, we will do whatever it takes to make your move better than you ever imagined.
