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How to Prepare Your Computer Equipment for Storage

April 23, 2021 by CRS Corporate Relocation SystemsCommercial StorageCorporate Moving

Computer equipment, or any other electronics or IT gear for that matter, requires great care when handling, moving or packing. Unlike items such as clothes that only need to be folded and stowed in a box, computer equipment is sensitive and prone to electrostatic discharge (ESD), which could permanently damage or destroy your computer. Factor in certain weather elements like temperature and humidity, and your technological system and its capabilities may fail to work in the future.

Fortunately, if you’re on the move, you can minimize your business’s potential for computer failure by appropriately prepping your devices. Don’t skip these four steps when preparing your computer equipment for storage.

Back-Up Data on All Your Devices

Securing your data is one of the most essential things you can do before storing your items. You can back up your data by simply connecting your device to an external hard drive or USB device, where a copy of all the files you need is transferred onto a portable disc. An even easier way to back up your original data and files is through cloud storage. With programs like Google Drive, Dropbox, or Microsoft OneDrive, all your data is stored on your physical device and accessible on other devices through servers. Either way, you can easily upload information, store it, and retrieve it whenever it’s needed.

Overlooking the importance of a data backup on each of your devices could be a disaster waiting to strike. Most of all, having your data saved in more than one place can ensure that you don’t lose any sensitive business information. By tending to potential problems early on, you can keep your data and business safe.

Dismantle and Separate Computer Parts

We all know how frustrating computer equipment can be. There are so many wires and parts that are necessary to make sure it functions properly. Before storing, you’ll need to dismantle all the components, group and label them. That way, when you need to reassemble everything, you will know what part belongs to what device.

For instance, if you have a laptop, monitor display, and printer, you should collect and place all the power cords and connection port cables in a secure tube, along with any other gadgets like a mouse, laptop stand, keyboard, headset, or processing unit. Once you unplug all parts, you should also remove anything within those devices, such as ink cartridges, USBs, CDs, and DVDs.

Properly Clean Your Electronic Equipment

Like any other item you plan to store, your computer equipment deserves a good cleaning. Over time, dust and other particles can build up on your ports and fans, undermining your computer’s efficiency, as well as its look and feel.

To safely clean your computer and ensure your system is fresh before its subsequent use, wipe it down with a lint-free cloth or knock dust with an air duster. If you want to clean your computer screen and remove dirt, oil, or fingerprints, you can disinfect using an isopropyl alcohol wipe or damp cloth. However, make sure everything is completely dry prior to storing.

Protect and Cover Computer Displays

Finally, once you’ve fulfilled all the above steps, you’ll want to cover your devices with storing materials that are protective and preserve the life of your equipment. If you still own the original packaging materials in which your devices were purchased, consider using those. If not, use bubble wrap and pile on additional protective layers to cover screens.

Store Computer Equipment in the Right Environment

Whether your company is relocating, downsizing, or just looking to free up some space, storage can be a challenge. When you’ve made significant investments in computer equipment and technology to make your workplace more productive, you’ll want to ensure your purchases are armored. It’s time to look ahead and lock up your equipment in a state-of-the-art storage facility at CRS Moving & Storage.

At CRS, we have it all. From moving and cleaning to office furniture disposal and IT relocation services, our professional team can serve your commercial business in NYC, no matter its size or industry. Call (718) 424-6000 or complete an online form to get your questions answered and set up a moving, storing, or cleaning plan specific to you.

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