Do you have an office move scheduled during the holidays and no idea where to begin? If so, you’re not alone. Offices all over New York schedule moves and relocations around the holiday season, simply because most workers have time off. However, as your office moving date approaches, the holiday spirit can quickly turn sour if you don’t have a plan.
Fortunately, your office move around the holidays doesn’t have to be chaotic and stressful. When you start planning ahead of time, you can indulge in the winter season with a cup of hot cocoa and your favorite Christmas dishes. Check out this compilation of helpful advice on how to make your office move during the holiday season seamless.
Book Professional Commercial Movers
While many employees are off from work around the holidays, that doesn’t necessarily mean they’ll devote their spare time to moving the office. Some might have vacation plans and others may have family coming to town. Your best bet is to scope out a reputable commercial moving company near you. More importantly, you’ll want to really get to know the company you hire. Find out about pricing, moving trucks, equipment, machinery, and whether they have any specific services you may need. For example, if you’re relocating to another office and your current office lease is up, then inquire about temporary office storage.
When searching for local commercial movers, look for companies with multiple ratings and a good customer service record. Also, if you have a budget in mind, let the movers know and see if they’ll be willing to work with you. Confirm exactly what it is you’ll need, including dates and times.
Factor in Timing and Setbacks
Another concept to keep in mind is time. The holidays are a busy time for commercial moving companies; therefore, it’d be wise to contact a mover in advance. If you wait too long to book a commercial mover, you might risk your chances of securing one or, at the very least, miss out on a good deal. Keep in mind that quality commercial moverstypically have jam-packed schedules, so don’t miss out! Hire office movers first and then focus on the details after.
In addition, take into account the possibility of delays. People will be traveling, roads will be congested, and the winter weather may affect road conditions. Storage facilities, utility companies, and movers may have limited hours of operations and a reduced number of employees working. You may want to talk to your landlord about establishing a backup plan, just in case things don’t work out.
Weekday or Weekend Move: Find What’s Best for Your Team
If you’re in the middle of arranging a move and want to do so around the holidays, it’s worth considering which days of the week are best for your team. For instance, your employees will likely be busy working during the week, so it may be difficult for them to allocate time to packing up their desks and cleaning up their stations. On the other hand, it may be a better business decision to move on a weekday rather than a weekend due to the prices. It’s up to you to weigh the pros and cons of each to determine the most convenient moving day for your team.
Once you select a moving date, announce all details to your employees right away. This gives them the opportunity to make the necessary arrangements. You can announce the move in a team meeting, but it may be smart to follow up with a team email. State the reason and provide the details of the move such as the location, time, date, and moving company. Encourage their involvement in the office move and be open to answering any questions or concerns they may have.
Organize and Pack Early
One of the last steps before executing your office move is to organize and pack—two obligations most people dread. If you hire a commercial mover to help with this, then the process will likely be simple. However, there’s no harm in doing it on your own if you can’t fit it in the budget. With a little teamwork and preparation, you’ll be organized and packed in no time.
The first thing you’ll want to do is to evaluate all your office goods—furniture, supplies, tech equipment, and whatever else you may have laying around the office. If these office goods are of use and in good condition, then you may want to take them with you to your new office. However, if you find that you don’t need them, then it may be a good idea to get rid of them before you start packing. That way, you don’t have to worry about packing a bunch of stuff you don’t need. If they’re in decent condition, contact local organizations or charities to donate them.
Work with Experienced Commercial Movers in NY
No one wants to worry about moving, especially during the holidays. Your office move can still be jolly and bright when you work with an experienced commercial mover in NY. CRS Moving & Storage has a variety of moving services that will make your office move a smooth and efficient one. Our movers are unparalleled experts and highly recognized for their successful moves in the NY area.
At CRS, we set the standards high and ask that you accept nothing less than an all-around exceptional office move. No matter what you need, we got you covered. Schedule a free phone or video consultation by calling (718) 424-6000 or completing our contact form to get started today.